Alliance Staffing Job
Raleigh, NC (Wake County)
Public Health Associations of NC
Job Title: Executive Director
Employee Type: Exempt
Organization: NCAPHA, NCALHD, NCPHA
Reports to: President Board Chairperson
SALARY RANGE: $85,000 - $105,000
I. A. PRIMARY PURPOSE OF POSITION:
The Executive Director serves as the Chief Staff Executive of the three Public Health Membership Associations (NC Alliance of Public Health Agencies, NC Association of Local Health Directors and NC Public Health Association). This position is responsible for representing the three public health associations, in a professional capacity that demonstrates the mission, vision, by-laws, and operating procedures adopted. This position acts as a spokesperson on behalf and in alignment with agency values and maintains resources sufficient to ensure the financial health of the organizations. The Executive Director works with Agencies’ Officers and Members to ensure the mission is fulfilled through programs, strategic planning, and community outreach. Position monitors laws, legislation, regulations, and policies that affect public health.
In this capacity, the Executive Director under the guidance of the three Associations’ Board of Directors:
B. WORK SCHEDULE:
Regular work hours are Monday-Friday 8:00 AM-5:00 PM with one hour for lunch. This work schedule is flexible dependent on a variety of considerations for after-hour events, meetings and other atypical demands.
II. A. DESCRIPTION OF RESPONSIBILITIES AND DUTIES:
1. Work closely with the three Public Health Associations’ Board of Directors to seek their involvement in policy decisions to increase the overall visibility of the Associations throughout the State.
2. Provides support and direction to the Board of Directors and the Committee Chairs.
3. Recommends and participates in the development of plans and programs and in formulating policy.
4. Conceptualizes the Associations’ entry into new areas of endeavor.
5. Prepares working documents for the use of the Board of Directors and members.
6. Implements the mission, goals and policies of the Associations.
7. Oversees the Associations’ public relations, support and outreach.
8. Responsible for the fiscal integrity of the Associations, to include presentation to the Boards of a proposed annual budget and monthly/quarterly financial statements, which accurately reflect the financial condition of the organization.
9. Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
10. Solely responsible for fundraising and developing other resources necessary to support each Association’s mission in collaboration with the operation officers of each organization.
11. Serves as principal contact for the Associations.
12. Provides orientation to new leadership of each association for continuity.
13. Accessible to members after hours, weekends, holidays and days off.
14. Serving as the Associations’ spokesperson to the organization’s constituents, the media and the general public.
15. Establish and maintain relationships with various organizations throughout the state and utilize those relationships to strategically enhance the Associations’ Mission.
16. Point of contact for members of each of Association.
17. Participate in and coordinate strategic planning for each Association.
18. Lobbyist for the Associations.
19. Oversee organization of Boards and committee meetings.
20. Oversee marketing and other communication efforts for each Association.
21. Review and approve contracts for services.
22. Coordinate Legislative Meetings with members.
23. Register and complete all quarterly and annual reports as required by law as lobbyist and principle for the Associations.
24. List-Serve Administrator (Health Directors, Board of Health, Medical Directors)
25. Point of contact for Attorneys as needed.
26. Other duties as assigned by the President Board.
1. Possess and continuously develop a strong understanding of public health functions and how each critical function aligns with distinct areas of operational effectiveness. This includes identifying patterns and relationships between local, state, and federal programs and understanding the systems contributing to public health problems and identifying high-impact intervention options.
2. Analyze relationships, identify areas for additional partnerships, and explore the public health continuum to better serve local agencies and collectively and impact population health.
3. Scale strategies and advocacy in the appropriate direction or changing the direction entirely in response to the environment and identifying core elements to help sustain local public health.
4. Convey both diplomatically and effectively public health messages that resonate with audiences inside and outside of public health.
5. Lead policy engagement and advocacy on behalf of local public health. This position acts as chief diplomat for the local health directors conveying information in their best interest. This position requires professional interactions with local, state, and federal policymakers and stakeholders. On behalf of NCALHD:
a. Determine legislative advocacy priorities
b. Lead regulatory and legislative funding initiatives
c. Renew and build legislative relationships
6. Oversees the fiscal resources of the three agencies, including management of yearly operating budget, assessment of dues, and acquisition and retention of assets. Evaluate and make recommendation regarding the current IRS established status of each organization.
7. Coordinates strategic progression and navigation for the Association.
a. Identify and create a three (3)-year action plan for the Association.
b. Facilitate action prioritization and implement/execute approved initiatives
8. Work with the Operations Officer to plan monthly meetings and agendas.
9. Create a collective and aligned vision incorporating all three organizations for elevating and enhancing local public health. Work with respective organization leaders and boards to identify a shared vision, collective goals and aligned strategies that support each organization's individual mission as well as promotes local public health interests as a whole. Operationalize the collective vision, goals and strategies through an actionable plan with timeline, benchmarks and monitoring of progress. Oversee and assist in as needed, the implementation of strategies and plans by the respective organization coordinator.
10. Organizes, directs, and coordinates the administration of the Executive Office of the Association, including staff organization and delegation of the individual responsibilities.
1. Oversee and implement appropriate resources to ensure the operations of the NCPAHA are within the guidelines and expectations of the board.
2. Organizes, directs, and coordinates the administration of the Executive Office of the Alliance, including staff organization and delegation of the individual responsibilities.
3. Responsible for the hiring and retention of competent, qualified staff.
4. Supervise, evaluate and collaborate with Alliance staff.
5. Oversight of Cost Settlement Program including legal and financial items of the program.
6. Responsible as the authorized representative for agreements, contracts, and other instruments made and entered into and on behalf of the organization.
7. Strategic Planning and implementation.
8. Planning and operation of annual budget for each Association.
9. Establishing employment and administrative policies and procedures for all functions and for the day-to-day operation.
1. Supervision of the NCPHA Operations Officer to include performance evaluation.
2. Assist with setting legislative priorities and lead policy engagement on behalf of NCPHA.
3. Serve as lobbyist for agency.
4. Oversee financial operations of NCPHA to include management of budget, collection of dues and acquisition and retention of assets.
5. Provide oversight and input into the NCPHA strategic planning process.
6. Work with NCPHA operations officer to plan quarterly meeting agendas, agendas for NCPHA spring and fall conferences, the Emerging Leaders Program and other educational opportunities offered by NCPHA.
7. Analyze relationships and identify additional partnerships.
II. B. OTHER POSITION CHARACTERISTICS:
1. Instruction and Supervision Received by Employee:
Position operates independently with direct supervision from the President Board. Work is performed independently, however, direction and input is received from governance board as needed. This position will be evaluated initially at six (6) months and then annually upon anniversary of employment. The evaluation will be based on performance and progress toward identified deliverables. The President Board will conduct the annual evaluation with input from their respective organizations’ officers. Coaching and mentoring may occur by members or other identified partners, as needed.
2. Variety and Purpose of Personal Contacts:
Daily contact NCAPHA staff. Regular contact with NCALHD, NCAPHA, and NCPHA Executive Committee members, general memberships, NCDPH staff and other partners.
3. Physical Effort:
Must be physically able to perform job duties, walking, standing, sitting, lifting, and driving a car.
4. Work Environment and Conditions:
Hazards are considered to be at a minimum. Machines, Tools, Instruments, Equipment, and Materials Used:
Use of personal computer, copier, postage machine, fax machine, cell phone, shredder and calculator.
5. Visual Attention, Mental Concentration, and Manipulative Skills:
The majority of the duties of this position require strong visual attention, mental concentration, and manipulative skills.
6. Dynamics of Work:
Daily changes are a part of this position. Each day new problems will arise, and new policies and procedures must follow. Responding to situations involving emerging public health topics, filling vacancies, training new employees and coordinating the flow of work for the unit are crucial.
III. KNOWLEDGES, SKILLS, AND ABILITIES AND TRAINING AND EXPERIENCE REQUIREMENTS:
A. Knowledge, Skills and Abilities:
· Demonstrate excellent communication ability and to effectively communicate both orally and written.
· Possess ability to foster systems thinking and change management
· Thorough knowledge of policies, regulations and programs
· Skills in problem management, policy enhancement and resource management
· Good interpersonal skills for dealing with public and staff on a daily basis.
· Ability to plan, organize and review work, workflow and procedures.
B. Required Minimum Training:
· Master’s degree in related area of business and/or policy management (i.e. Business Administration, Public Administration, Public Policy, Public Health Administration.)
· Minimum two (2) years experience at the executive level; experience in Public Health Administration or regulatory programs preferred.
· Experience working with Executive Boards.
· Excellent written and verbal communication skills.
· Experience in legislative partnerships and advocacy
· Should be independent, self-starter with ability to handle multiple tasks while effectively prioritizing each through completion.
· Ability to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
C. License or Certification Required by Statute or Regulation:
Valid Driver’s License
IV. APPLICATION INSTRUCTIONS:
Qualified candidates submit your resume and cover letter to: